Event Asisstant

Studio & Office

• Prepare packing lists, tools, and materials; stage components for safe transport.

• Support quotes and proposals: gather supplier prices, draft simple budgets/BoQs, assemble image references and slides, update rate cards and templates.

• Maintain tidy documentation: checklists, calendars, contact sheets, permits, and venue guidelines.

• Assist basic procurement (POs, samples), courier bookings, and inventory returns.

On-Site Execution

• Support build, styling, and strike to brief and timeline; protect venues and finishes.

• Manage loading/unloading, safe handling, and work-zone order; track items in/out.

• Keep flower care standards (conditioning, water levels, temperature, transport).

• Communicate clearly with the team; offer calm, practical solutions when plans evolve.

Business Development & Aftercare

• Help prepare proposal decks and follow-up emails; organise references and case studies.

• Log enquiries, notes, and next steps in the CRM; maintain the opportunities pipeline.

• Capture quick photo notes on site and compile simple post-event recaps (what worked / improvements).

• Operational discipline — organised, fast, and attentive to detail; tidy hands, tidy mind.

• Commercial awareness — comfortable with basic costing, comparing quotes, and structuring a simple BoQ.

• Presentation & writing — clear, polished slides and emails; good visual judgement for references.

• Tools — Digital savvy and comfortable working with or learning about a variety of software programs (ODOO/Pitch/…)

• Craft awareness — exposure to floristry or events is welcome; confident with safe ladder use and basic tools.

• Languages — English required; Arabic a plus.

• Mobility — driver’s licence preferred.

• Base: Riyadh HQ (office/studio) with frequent venue work (hotels, palaces, corporate sites).

• Hours: project-driven; office days for proposals/prep, event days with early starts/late finishes/weekends as needed.

• Contract: full-time; right-to-work in KSA required (transferable Iqama preferred).

• Physical: lifting/carrying, standing for extended periods, occasional cold-room work; safe work at height.

• Standards: uniform & grooming, discretion/NDAs, venue inductions, and HSE compliance.

• Progression: clear pathways toward Event Coordinator/Producer, Project Management, or Business Development/Accounts, with training on brand standards, floristry fundamentals, and budgeting.